Category: PASS General
We recently completed our first in-person board meeting for 2016, and I am extremely excited about what's coming! The Board and members of HQ met for two days and worked through a series of community initiatives and strategic planning priorities for our PASS community. The minutes will explain these in further detail when they are released, but I wanted to share with you a few items now.
We started off day one with the appointment of our newest Board member to PASS, Allen White. With three new members joining the Board, we spent the first part of the morning on leadership development using the Insights program. Insights improves self-awareness on communication styles and interpersonal strengths and challenges. We then focused on some of the big project updates; including the Business Analytics Conference and Community Plan, strategy discussions in support of our Marketing, Sales and IT departments and planning for the year. Later in the day portfolio directors had an opportunity to share an update against their goals and priorities for the balance of the year. We spent time discussing the membership of our organization and new initiatives that will be underway later this year to support the growth of our community in the coming years.
Discussions on the second day turned to recapping where we are at in this fiscal year and how we can finish it in a strong position. We discussed initial planning and prioritization for FY2017, and I’m excited for the new board to help us to continue to move the community forward. We also discussed elections, significant improvements to the PASS website , the Anti-Harassment Policy, potential future event locations for the PASS Summit and annual communications planning.
The Executive Committee also had some meetings with Microsoft executives to discuss new ways to create remarkable opportunities for the community in the next 12 months. The support and passion that the entire Microsoft organization has for our community is inspiring! I’m looking forward to sharing more details with you over the course of the year.
I’d like to finish by saying: keep helping each other. That’s what makes this community great! We should never stop redefining ourselves. I know that’s what motivates so many of you. Tell me one thing you need help with on your journey by leaving a comment below, or email me your suggestions.
Thanks and see you out there!
As our membership increases and we expand our reach globally, the importance of sharing timely and informative communication with you remains a priority for us. In fact, sharing these communications is one of the most critical functions of my role as Vice President, Marketing, and the entire PASS Board.
Last fall, PASS expanded its Marketing team to include a Communications Strategist to help provide annual communication planning for PASS. This has allowed us to develop an integrated communication strategy that supports increased transparency, better planning for key dates throughout the year, and reduced reactive communications. It has also allowed our team to address specific considerations such as consistency in tone, style, messaging, and channels.
These elements have become increasingly important as we have worked to increase our engagement globally, and to ensure that our key messages are translated and made available to wider audiences around the world.
To help support these functions, we now have three tools: an annual communications plan, an editorial calendar, and a social media plan. These allow us to better plan what, when, and how we communicate with you.
In addition, we continue to look at ways to increase member engagement with our Board through Town Halls and social media. Watch our social channels, blogs, newsletters, and website for regular updates and communications throughout the year.
Vice President, Marketing
On January 20, the Board voted on the nomination to fill the vacant Director-at-Large seat, which was vacated by Grant Fritchey when he assumed the EVP position. The successful nomination of Allen White into this vacant seat completes the Board composition for 2016. Allen is well known in the PASS community and brings a wealth of experience and volunteering service that will be a big benefit to the Board.
As a result of Allen’s appointment, there will be some adjustments to existing Board portfolios. Allen takes on Program, while Ryan Adams assumes the Chapters portfolio, and Argenis Fernandez will oversee SQLSaturdays. This realignment brings these portfolios in-line with each Director’s individual skillsets, experience, and interests, ensuring better deliverables for our global community.
Please join me in congratulating Allen on this appointment, along with Ryan and Argenis on their new portfolios.
As many of you may now be aware, on January 4, at approximately 11:15 PM PST the VM that runs the PASS Database, which is hosted in Azure Cloud, unexpectedly went down. The database was down until 11:45 PM. A default DNN installation error message screen revealed a single username of a PASS member. There was no security breach and no personal information or passwords were revealed or accessed.
This default DNN installation screen appeared for any user attempting to access all PASS websites. The confusion surrounding the potentially revealed personal information occurred as a result of the default DNN message. This error page has now been revised with more accurate messaging in the event that there is an outage in the future.
Once notified of the website outage, the IT team had to manually reconnect the database and PASS websites, as this had not occurred automatically, which is why website access was unavailable for a longer period of time than the half-hour Azure downtime window. As part of the existing PASS IT disaster recovery plan, two new mechanisms will be put in place: a more proactive monitoring system that will allow real-time database and application monitoring, ensuring we are instantly aware of website failures; and redundancy protection by provisioning PASS websites over multiple Azure data centers.
On behalf of the entire PASS Board, I want to stress that we take protecting your personal information very seriously and implement every reasonable measure to ensure it is kept safe.
I was delighted to see an unconventional abstract submission for the next SQLSaturday in Cleveland, OH recently. This entry came from Evelyn Maxwell, who submitted a session on PowerPoint skills for the event’s Professional Development track. You may wonder why I’d highlight this presentation from the thousands that have been submitted just this year alone. (After all, we have sessions covering non-SQL topics at our events.)
She represents what is special about the PASS community
Evelyn volunteered at SQLSaturday events as a non-speaker and attended many sessions before deciding to submit an abstract and commit to sharing her knowledge with others. That makes her special because, like so many others in our community, she is giving up her valuable free time on a weekend to connect, share, and learn with (and from) other like-minded community members.
She is a non-traditional PASS member
Evelyn is not your typical PASS volunteer and speaker. She is unemployed, she can’t drive, and she likely has a curfew under the laws of her city. You see, Evelyn Maxwell recently turned 13.
In her own words
After being made aware of Evelyn’s abstract I thought this would be the perfect opportunity to write a post that would highlight an example of what good news exists in our community. I also wanted to bridge the gap between my final days leading the PASS SQLSaturday portfolio and moving on to a new portfolio that will strive to enhance engagement with our members and deliver enriched community events. Evelyn’s story of volunteerism, passion for learning, and drive to share highlight the core of our mission and does so in a very unique way.
I reached out to Evelyn through her father, David Maxwell, to see if perhaps she would be willing to share advice with our PASS members who may be looking to become a community speaker or simply more involved in their local SQL Server communities.
TF: Hi Evelyn, thank you for taking time to speak with me and the PASS community at large. Can you tell us a bit about yourself as we begin?
EM: Well, I’m 13 years old, (I just had a birthday), I play percussion in the 7th grade concert band, I’m the second member in a trio of friends, and I help run a student-run club at my school. Other than that, I’m a pretty typical 7th grade girl.
TF: Your dad is very well known in the SQL Server community and just recently won the PASS Speaker Idol contest at the 2015 PASS Summit. What direction has he given you in speaking publicly?
EM: I’ve learned a lot about public speaking from my dad, mostly though watching him present at SQL Saturdays, and just watching him practice in the basement. Practice is, after all, very important in putting together a good presentation. I’ve also learned that when presenting, most people are going to be supportive and encouraging, which is nice, but also that not everyone is going to be positive, and that's something I’ll just have to accept.
TF: Can you speak to some of the things you've done at SQLSaturdays previously? In addition to speaking in 2016 at the Cleveland SQLSaturday, I've heard you've been a volunteer at events in the past.
EM: Generally at SQLSaturdays, I just like to go and attend sessions on a beginner level, and see if I can learn something. I try to take productive notes, and write down questions later to ask my dad. I also like to give feedback to the presenters. Last year I was a volunteer at SQLSaturday Columbus, and got to help register people, set up for lunch, and wipe down pretty much every flat surface there was. I even got to pull names for the raffle and throw T-shirts at people. Now how fun is that?
TF: Besides being a public speaker and PASS volunteer what are your other interests?
EM: I enjoy reading, percussion, and writing fan fiction. I also help my friend run Special FX club, which is a student-run club that helps teach kids about the art of movie makeup. We do a ton of different stuff, from mild bruises, to zombie skin. It’s a lot of fun. I also was in drama club last year. Unfortunately, there was no club this year, although I would have joined if given the chance.
TF: I know I tend to “nerd-out” about SQL around my house. Does your dad spend a lot of time talking about SQL?
EM: Dad doesn't really talk a lot about SQL at home. If my brother or I have a question, he’ll answer it, and sometimes he’ll give us a heavilysimplified explanation about something at work, but other than that, he saves the SQL talk for SQLSaturdays.
TF: Evelyn, what is your one piece of advice for any new speaker/community member looking to broaden their own experience?
EM: I would say that if you want to try speaking at an event, or do any kind of public speaking for that matter, don’t overthink things. You obviously want to know your topic, and be able to answer questions from the audience, but don't focus on your presentation so much it makes your head hurt. I had this problem when I was first writing my abstract. Instead of just thinking what would be in the presentation and why, I completely overthought it, and ended up having to start over. But once I let all of that go, I was able to come up with a successful abstract, which got my point across.
TF: Christmas is coming. Do you want to share some of your Christmas list with us? Maybe it will improve your chances with Santa Claus, you never know.
EM: To be perfectly honest, I don't have a Christmas list. I have a phone, and a snare drum, what more could I want? Plus, I think there's a lot more to the holidays than just receiving gifts.
My wish for you
Evelyn reminds us all that there is so much more this holiday season (regardless of the holidays your family celebrates) than material things. I want to take this opportunity to wish you, your families, and your communities a happy holiday season and end to 2015. We always have room for improvement though, so my hope is that you will experience greater success, contentment, fulfillment, and peace in the coming year.
Director, PASS SQLSaturday
Na reunião do conselho de hoje, foi votada a proposta para “converter um do Director-at-Large aberto assentos, o que é acima para a eleição em 2016 conselho eleitoral, a um assento regionais LATAM”. Isso foi feito para apoiar o foco que temos no crescimento da comunidade global e em reconhecimento do enorme crescimento que acontece na região LATAM.
Em 2013 o estatuto do PASS foi alterado para permitir estas cadeiras regionais. Benchmarks foram estabelecidos com intuito de fornecer ao conselho uma medida de quanto a região LATAM está pronta para ter uma cadeira no comitê – medidas de saúde e estabilidade das atividades da comunidade na região. A primeira cadeira regional criada foi para Europa, Oriente Médio e África (EMEA), que foi convertida em 2013 para um mandato a partir de 1/Jan/2014. Esta cadeira atualmente é ocupada por Jen Stirrup.
Estou muito feliz em anunciar que os benchmarks de crescimento da comunidade LATAM excederam as referências e o comitê determinou que a região é robusta o suficiente para justificar uma cadeira no conselho do PASS. Isso significa que nas eleições de 2016 haverá uma cadeira para LATAM, e outra para Estados Unidos e Canadá, além de uma cadeira vaga de célula. Os eleitos começarão suas atividades a partir de 01/Jan/2017. Os nossos conselheiros para região LATAM, Diego Nogare do Brasil e Eduardo Castro da Costa Rica continuarão conosco até 02/Jun/2016.
A posição para LATAM vai suportar nosso contínuo esforço de desenvolvimento da comunidade na região, garantindo uma perspectiva global do conselho do PASS. O ocupante da cadeira vai trabalhar junto com todo o comitê para atingir as estratégias e prioridades a longo prazo definida para a comunidade do PASS, reconhecer e abraçar nossas oportunidades únicas de aprendizagem para a região. Já que esta cadeira trás uma perspectiva importante para aumentar nossa abordagem global, esse representante não estará sozinho nessa demanda. Assim como o titular da cadeira EMEA, ele possuirá um programa (portfolio) do PASS como todos os outros membros do conselho (por exemplo Global Chapters ou SQLSaturdays) e irá trabalhar com o resto do conselho para endereçar a saúde da organização ao redor do mundo.
Isso é uma incrível mudança para o PASS e abre uma oportunidade de ajuda para melhor servir nosso crescrimento da comunidade global.
Vice-Presidente Executivo, Finanças e Governança
En la reunión del PASS Board de diciembre del día de hoy, la Junta Directiva votó la moción, " Para convertir una de la Directora-at-Large abierta asientos, que es para la elección de la Junta Electoral de 2016, a un asiento regional LATAM". Esta acción apoya nuestro enfoque de crecimiento de la comunidad mundial y es un reconocimiento al enorme crecimiento que se ha llevado a cabo en la Región de LATAM.
En el año 2013, los estatutos de PASS fueron modificados para permitir la inclusión de puestos regionales. Se establecieron metas de cumplimiento para proporcionar a la Junta Directiva con un instrumento que pudiese medir cuando la región LATAM estaría lista para que la Junta considerase agregar un puesto para la región - la medición incluye estado de la salud y la estabilidad de las actividades de la comunidad en toda la región. El primer puesto regional se estableció en el año 2013 y fue para Europa, Oriente Medio y África (EMEA), el puesto surgió de la conversión de puesto abierto que existía en la Junta Directiva y se estableció por un periodo a partir 01 de enero del 2014. El puesto regional de EMEA está actualmente en manos de Jen Stirrup.
Estoy muy feliz de anunciar que se han superado los parámetros de crecimiento establecidos para la comunidad de LATAM y la Junta Directiva ha determinado que la comunidad de LATAM es lo suficientemente robusta como para justificar un puesto específico en el PASS Board. Esto significa que en las elecciones del 2016, habrá un puesto para LATAM, así como lo hay para Estados Unidos / Canadá y habrá un puerto abierto en la boleta electoral. Los elegidos comenzarán su periodo el 1 de enero del 2017. Nuestros LATAM Board Advisors, Diego Nogare de Brasil y Eduardo Castro de Costa Rica continuarán en su puesto hasta 02 de junio del 2016.
El puesto de LATAM apoyará nuestros actuales esfuerzos de desarrollo comunitario a través de la región, garantizando una perspectiva global en el PASS Board. El puesto trabajará con todo el PASS Board para lograr las prioridades estratégicas a largo plazo fijadas para la comunidad PASS, de forma que se reconozca y abracen nuestras oportunidades de aprendizaje únicas e individuales para la región. El establecimiento de este puesto trae consigo un aumento importante a nuestra perspectiva global, sin embargo, la persona que ocupe dicho puesto no estará únicamente dedicado a la región de LATAM, sino que de la misma forma que el actual titular del puesto de EMEA, será responsable de un portafolio de proyectos igual que todos los demás miembros de la Junta (por ejemplo, los Capítulos Globales o SQLSaturday) y trabajará con el resto de la Junta Directiva para impulsar el crecimiento y la salud de la organización en todo el mundo.
Este es un cambio emocionante para PASS y ofrecerá oportunidades para ayudar a servir mejor a nuestra creciente comunidad global.
Vicepresidente Ejecutivo, Finanzas y Gobierno
Following the recent resignation and departure of James Rowland-Jones (JRJ) from the PASS Board, the Board met during the scheduled December Board meeting and voted on the appointment of Grant Fritchey to the position of Executive Vice President, Finance and Governance, starting 1 January 2016.
Grant’s appointment came by way of a unanimous vote by the Board during today’s Board meeting. Grant will be working closely with the current PASS Executive to get up to speed for his appointment starting at the beginning of the calendar year.
In addition to Grant’s appointment, JRJ’s Director at Large seat becomes vacant effective today (December 10, 2015). In this instance, the PASS Bylaws allow the vacancy to be filled by appointment through a majority vote of the Board for the unexpired term. Following the vote earlier today, I can now announce that the Board appointed Argenis Fernandez, who participated in the Board elections earlier in the fall. Argenis will assume the Director-at-Large seat effective today, December 10, 2015.
Please join me in congratulating Grant and Argenis on their appointments. I know they will work hard to deliver on the many great things the Board has planned.
In the New Year, the Board will seek to appoint a candidate to Grant’s Director-at-Large position and details will be provided on this as soon as they are available. These details will also include who will be leading the SQLSaturday and Chapter portfolio. In the meantime Tim Ford and Grant Fritchey will continue to support the strategic direction of these portfolio, respectively.
Executive Vice-President, Finance and Governance
At the December Board meeting earlier today, the Board voted on the motion, “To convert one of the open Director-at-Large seats, which is up for election in the 2016 Board Election, to a LATAM regional seat”. This was done to support our focus on growing the global community and in recognition of the tremendous growth that has occurred in the LATAM region.
In 2013, the PASS Bylaws were amended to allow for inclusion of regional seats. Regional seat benchmarks were established to provide the Board with a measure of when the LATAM region would be ready for the Board to consider adding a seat – measuring the health and stability of community activities across the region. The first regional seat was the Europe, Middle East and Africa (EMEA) seat, which was converted from an open seat in 2013 for a term starting Jan 1st, 2014. The EMEA seat is currently held by Jen Stirrup.
I’m very pleased to announce that the community growth benchmarks set for LATAM have been exceeded and the Board has determined the LATAM community is robust enough to warrant a dedicated seat on the PASS Board. This means that in the 2016 election, there will be a LATAM seat as well as a US/Canada and an Open seat on the ballot. Those elected will begin their terms January 1, 2017. Our existing LATAM Regional Advisors, Diego Nogare from Brazil and Eduardo Castro from Costa Rica will continue until June 2, 2016.
The LATAM seat will support our ongoing community development efforts through the region by ensuring a global perspective on the PASS Board. The seat will work with the entire Board to satisfy the long-term strategic priorities set for the PASS community, recognizing and embracing our unique and individualistic learning opportunities for the region. While this seat brings an important perspective to augment our current global perspective, the successful incumbent will not be charged with representing that region alone. Much like the current incumbent of our EMEA seat, they will own a PASS portfolio like all other Board members (i.e. global chapters, or SQLSaturday) and will work with the rest of the Board to drive the growth and health of the organization worldwide.
This is an exciting change for PASS and will deliver opportunities to help us better serve our growing global community.
Executive Vice-President, Finance and Governance
At our October Board meeting, the PASS Board of Directors had the opportunity to discuss the long-term vision of PASS and its ongoing financial well-being. My PASS Summit 2015 Keynote allowed me to share the great financial performance for FY2015, and to look ahead to our priorities for 2016 and beyond. One very important financial activity that came out of our October Board Meeting is our efforts to convert PASS from a not-for-profit organization to a 501 (c) (3) non-profit organization. While this is currently under consideration with our auditors, we are actively pursuing it to support our ongoing growth and revenue diversification.
In addition to pursuing this, PASS continues to operate in a strong financial position. I am pleased to announce that 78 cents of every dollar of PASS revenue is reinvested back into the community. This places us in the upper-range for community reinvestment/returns in similarly structured non-profit organizations.
Looking forward, we are going to continue to set goals and make investments to support growth. We increased our reserves by a total of 12% to $1.14M, which represents 14% of our FY2015 gross annual revenue of $8.6 million. This puts us in a very good position for the future.
This is all good news, and I am pleased to share the details of our financial journey with you. I will continue to keep you updated of our efforts to become a 501 (c) (3) organization, as well as our financial performance throughout the year. Thank you for your support of this great organization!
Executive Vice President, Finance & Governance