Category: PASS Community Summit
It’s been great to see all the interest in last week’s announcement of PASS Summit 2013 in Charlotte, NC. The community response has been highly positive overall, with a few comments around Charlotte’s flight availability, nightlife, and access to Microsoft.
A couple of PASS Board members have blogged about the decision-making process the Board went through and their own thought processes in selecting Charlotte to host the 2013 Summit:
Here’s what others in the community are saying:
And here are a few tweets we’ve collected over the past week to give you a taste of the conversations going on:
- @SQLSoldier: North Carolina is a beautiful area!! Weather is great in Oct. too!! Hoping I can get approval to attend the #sqlPASS Summit in 2013!!
- @mark_sqlcat: #sqlpass Summit 2013 in Charlotte...SQL Dev and SQL CSS will be there. SQL Clinic travels... #sqlserver #sqlcat
- @kbriankelley: Charlotte is a short drive from Myrtle Beach, SC. Make it a vacation: bring your spouse and hit the beach before/after #sqlpass 2013 Summit.
- @awsaxton Nice that #sqlpass is in Charlotte. Will have a MS Support Site right there to help staff the #sqlclinic room.
- @SQLSoldier: #SQLNASCAR RT @jlangdon: @SQLSoldier #sqlpass Might be able to catch a race since NASCAR runs at Charlotte Motor Speedway in mid-October.
- @shannonlowder: @SQLBalls Oh yeah. That time of the year they usually have Carrowinds decorated for Halloween too. Fun stuff! #sqlpass
Thanks for all your feedback! And continue to watch Twitter for more about PASS Summit 2013 and PASS Summit 2011, Oct. 11-14 in Seattle – just remember to use the #sqlpass hashtag.
After 5 years in Seattle, PASS Summit will travel to Charlotte, NC, in 2013, bringing the world’s largest SQL Server and BI conference closer to database pros in the Eastern US who may not have been able to make the cross-country trip in the past.
Responding to community feedback to have PASS Summit outside of Seattle on a recurring basis, the PASS Board of Directors considered Charlotte and Dallas for 2013. Known as the Queen City, Charlotte’s strong conference amenities, affordable rates, and growing reputation as a convenient, friendly travel destination won over the Board during a meeting last week in Orlando, FL.
“The hope is to move PASS Summit around on an irregular schedule to expose more people from around the country to this high caliber SQL Server conference,” noted PASS Executive Vice President Bill Graziano. “Seattle will remain as a regular venue in the future in order to secure a larger Microsoft presence.”
PASS Summit 2007 in Denver was the last Summit held outside Seattle. PASS Summit has seen impressive growth in attendance from 2008 to 2010. And with the success of last week’s first-ever PASS SQLRally regional event in Orlando, PASS is excited at the opportunities to bring its world-class technical training and networking to DBAs, developers, BI architects, and IT pros who haven’t been able to travel to Seattle. The East Coast location should also be more convenient for many international attendees.
Stay tuned for PASS Summit 2013 dates and more details as they become available, and in the meantime, we’ll see you in Seattle this year!
[cross-posted from Allen Kinsel's blog at allenkinsel.com]
This week we’ll be launching the call for abstracts for the 2011 PASS Summit.
I thought it would be good to go over the basics for this year especially since some things are changing from years past. Many of the changes are minor, some are behind the scenes so to speak, and a small amount are larger and more public facing.
A New Site
PASS HQ and the Program Committee team has been diligently working to bring the summit speaker/education management programming inhouse. With this effort comes a new site for abstract submissions. We hope this new site will make the abstract submission process easier and more relevant to collecting the info PASS needs in order to facilitate session selections.
A New Process
One of the largest changes on the backend process this year is going to be seperating the speaker review from the abstract review piece of the selection process. Essentially, this year we have two seperate teams to do each task. This came about from the comments of previous review team members as well as the need to offload some of the work the call generates for the larger teams. Im hopeful that this change will help bring a little more stability to the scores each team gives an abstract as well as cut some of the subjectiveness (likely only a tiny bit)
A New Session Type
I wrote previously about having 1/2 sessions at the Summit and they are still planned. Now you know where to bring your best and brightest content! In case your thinking what it would be like to have your 1/2 day session recorded, Ive got great news. Ive got a tentative compromise devised. This year we will be distributing two seperate DVD sets, 1 for attendees of the Summit which will have every session. Another for non attendees that will have all of the regular sessions excluding the deep dive 1/2 day sessions.
Spotlight Sessions & Invitations
Thanks to some great feedback last year The formula that we used for spotlight selections was adjusted and looks like this: We will invite all speakers who recieved an overall evaluation of 4.5 or greater and had at least 15 attendees and 15 completed evaluations. We will be excluding Lightning talks, Chalk Talks, and Microsoft speakers. This year that leaves us with a whopping total of 27 people getting spotlight invites. These speakers are truly spectacular, and they deserve the extra recognition/time for their sessions. All abstracts submitted as spotlight will be considered not only for a spotlight slot but, will also be considered for a regular session if they dont get picked for a spotlight session.
I would be remiss to not mention this here but, some different things (changes!!) are planned for this year, as soon as I get a chance to finalize them a bit more I will write about it, hopefully in the next few days to a week.
We have decided to change the limits on abstract submissions a bit for this year. We will be encouraging you to submit up to 4 total : Regular, 1/2 day and Spotlight (if invited) Sessions. In addition if you meet he qualifications you can submit up to 2 Preconference sessions. On top of this each person can submit 1 panel (discussion type) session for consideration. In order to do this each speaker in your panel will need to have speaker details entered so we can rate the session properly. This in itself is a pretty good sized change so get creative and see what the selection teams think!
I can hear you asking from here… “All of thats great but, when will the call for abstracts for the 2011 PASS Summit open?” I have great news.
The call will open this Wednesday! 4/13/2011
look for more info coming officially from PASS
[cross-posted from Bill Graziano's original Mar. 29 post on sqlteam.com]
Register by March 31st and save $200. On April 1st we increase the price. On July 1st we increase it again. We have regular price bumps all the way through to the Summit. You can save yourself $200 if you register by Thursday.
In two years of marketing for PASS and a year of finance I’ve learned a fair bit about our pricing, why we do this and how you react to it. Let me help you save some money!
Price bumps drive registrations. We see big spikes in the two weeks prior to a price increase. Having a deadline with a cost attached is a great motivator to get people to take action.
Registering early helps you and it helps PASS. You get the exact same Summit at a cheaper rate. PASS gets smoother cash flow and a better idea of how many people to expect. We also get people that are already registered that will tell their friends about the conference.
This tiered pricing lets us serve those that are very price conscious. They can register early and take advantage of these discounts. I know there are people that pay for this conference out of their own pockets. This is a great way for those people to reduce the cost of the conference. (And remember for next year that our cheapest pricing starts right after the Summit and usually goes up around the first of the year.)
We also get big price bumps after we announce the program and the pre-conference sessions. If you wrote down the 50 or so best known speakers in the SQL Server community I’m guessing we’ll have nearly all of them at the conference. We did last year. I expect we will this year too. We’re going to have good sessions. Why wait? Register today.
If you want to attend a pre-conference session you can always add it to your registration later. Pre-con prices don’t change. It’s very easy to update your registration and add a pre-conference session later.
I want as many people as possible to attend the Summit. It’s been a great experience for me and I hope it will be for you. And if you are going to go, do yourself a favor and save some money. Register today!
[cross-posted from Bill Graziano's blog at sqlteam.com]
I wanted to give a little background on the legal status of PASS. The Professional Association for SQL Server (PASS) is an American corporation chartered in the state of Illinois. In America a corporation has to be chartered in a particular state. It has to abide by the laws of that state and potentially pay taxes to that state. Our bylaws and actions have to comply with Illinois state law and United States law. We maintain a mailing address in Chicago, Illinois but our headquarters is currently in Vancouver, Canada.
We have roughly a dozen people that work in our Vancouver headquarters and 4-5 more that work remotely on various projects. These aren’t employees of PASS. They are employed by a management company that we hire to run the day to day operations of the organization. I’ll have more on this arrangement in a future post.
PASS is a non-profit corporation. The term non-profit and not-for-profit are used interchangeably. In a for-profit corporation (or LLC) there are owners that are entitled to the profits of a company. In a non-profit there are no owners. As a non-profit, all the money earned by the organization must be retained or spent. There is no money that flows out to shareholders, owners or the board of directors. Any money not spent in furtherance of our mission is retained as financial reserves.
Many non-profits apply for tax exempt status. Being tax exempt means that an organization doesn’t pay taxes on its profits. There are a variety of laws governing who can be tax exempt in the United States. There are many professional associations that are tax exempt however PASS isn’t tax exempt. Because our mission revolves around the software of a single company we aren’t eligible for tax exempt status.
PASS was founded in the late 1990’s by Microsoft and Platinum Technologies. Platinum was later purchased by Computer Associates. As the founding partners Microsoft and CA each have two seats on the Board of Directors. The other six directors and three officers are elected as specified in our bylaws.
As a non-profit, our bylaws layout our governing practices. They must conform to Illinois and United States law. These bylaws specify that PASS is governed by a Board of Directors elected by the membership with two members each from Microsoft and CA. You can find our bylaws as well as a proposed update to them on the governance page of the PASS web site.
The last point that I’d like to make is that PASS is completely self-funded. All of our $4 million in revenue comes from conference registrations, sponsorships and advertising. We don’t receive any money from anyone outside those channels. While we work closely with Microsoft we are independent of them and only derive a very small percentage of our revenue from them.
[cross-posted from Allen Kinsel's blog at allenkinsel.com]
What has PASS been up to?
Ever find yourself with tons of extra time just looking for something to dig through?
yeah, me neither… But, I do make it a point to go out and read through lots of PASS documents regularly. Sure, Some of those documents are not for public consumption but, a large portion of them are available for any PASS Member to view. Almost all of them will require you to be logged in to the PASS site.
A good starting point is the PASS Governance Page <- lots of good stuff hides on this page, Im working on getting this page removed from behind the login wall
PASS BOD Meeting Minutes are posted on the left hand side
The Feb 2011 Minutes are here
- Good discussions in here about Globalization of PASS, especially revolving around events
The Jan 2011 Minutes are here
- This was an in-person meeting and there is a literal ton of info in here. Highlights are globalization, Summit 2011 Planning, Summit 2010 Post mortem, 5 Year plans, Bylaw Changes
PASS Monthly Reports are found in the middle on the left
These are gems that reveal the day to day inner workings of the BOD and HQ
The Feb report should be posted in the next day or 2
The Jan report however, is here
- In here You’ll find things about Chapters, IT Projects, Marketing initiatives, ERC info, Sponsorship Sales, Summit Program, SQLRally, Gloablization, etc
The Dec report is here
- This one contains things like Chapter info, HQ Finance, IT Projects, Marketing, Summit, Rally, 24hop, SQL Saturday,
The budget for PASS is included at the bottom of the governance page
2011 Budget is here
- Wanna know where the money is supposed to be coming from, and where its supposed to be going? this is where to look.
- Side note: Im going to check into where the 2010 audited financials are, they should be available by now.
The SQL Rally has posted all of the planning meeting notes posted here
- There is tons of good stuff in here, its especially interesting to me to watch the minutes back and forth dealing with very familiar problems as what I’ve seen in the Summit program group.
- Wanna know how many attendees are registered so far for the Rally? yup its in there. Wanna know how many are in Precons? yup its in there too
We (PASS Program) started posting meeting minutes near the lower left side of this page
- I have written about these minutes before
- Good information in here about many new changes that are being considered by the Program Committee
- Essentially It says that I’m not getting nearly enough done for the program committee lately. I need to work on that!
- Im including this here because lost of good stuff gets posted here but, for me I can only find it since its in my RSS Reader.
In Summary, PASS releases a ton of information about what its doing. The problem with this is two-fold, one its a ton of information. Two, the information is spread out all over the place and is often difficult to find on the site using conventional browsing methods so I hope this helps
[cross-posted from Allen Kinsel's blog at allenkinsel.com]
After last years Summit we launched a feedback site http://feedback.sqlpass.org in hopes of gathering all of the feedback about the event in one place. The number one thing people have asked for on that site is for there to be a track of sessions in the 400-500 level range. The problems with the community desire for higher level sessions are twofold, one we dont normally get a huge number of session submissions that are at the 400-500 level. Two, I’ve been told by those who are qualified to present those types of sessions that an hour and fifteen minutes (spotlight) is often not enough time.
Cramped for space
In the past our conference size has dictated the floor-plans at the conference center and we’ve been maxed out at 14 concurrent sessions. This year however, because of anticipated attendee growth, the logistical geniuses at PASS HQ were able to add another session room (I’m looking at you Anika and Craig). With this new room I have options on what to do with the extra session rooms!!
Changes for the Summit 2011
This year we’ll be using the space we gained from the new room addition to have longer deep dive sessions. The current idea is to offer these longer sessions in hopes that they will attract presenters who are qualified to present these deeper dive sessions. Currently, the plan is to have a maximum of 6 deep dive (lvl 400 or 500 only) 3 hour sessions. Because of the way the schedule is laid out, we will run 2 of these sessions concurrently every conference day.
Rules… Yeah there’s always rules
We will accept abstracts for this new session type in the same manner as a regular abstract. That is to say anyone can submit a half day abstract. If you submit an abstract for a 1/2 day session it will count as one of your 4 allowed abstract submissions. The session selection for these sessions will be handled by the regular respective abstract review teams. Even though we are going to allow anyone to submit abstracts for these sessions, it should go without saying that if you don’t have prior experience or reputation for being able to give an extended, strong 400-500 level session it may be best to focus on a regular summit session. What I mean by this is for these particular sessions we will be instructing the review teams to weigh the speakers perceived ability to deliver the session higher than we normally would for a regular session.
Possible Hiccups i.e. Changes
Two things could change with these sessions.
- I am considering making the sessions 4 hours long (roughly 3 regular session slots). If we do that the maximum number of sessions would drop to four. I’m leaning heavily away from this but, if anyone has a strong opinion on this I’ll listen
- Depending on the quantity and quality of the abstracts we receive, we may have less than the maximum sessions shown above (4 or 6)
- Im still considering a single DBA 101 “Accidental DBA” type session for one of these sessions but havent been swayed that there is more interest there than there is in deep dives
[cross-posted from Andy's blog at sqlandy.com]
PASS isn’t what it should be. I hear that a lot, and in many ways I agree with you. We’re finally growing and evolving, but we’re still far from what I think most of you expect from a true professional association.
I’m not sure you or I have realistic expectations. So I want to challenge you. Draw an image of what you want PASS to be in 3 years and share it on your blog (or post a comment here if you don’t have a blog). Imagine we just hired you to be CEO of PASS and you were going to “fix” things, what would you do? What’s your vision for providing benefits to chapters or members, or for growing membership, or for global growth, or whatever areas you think are badly served right now?
Maybe I just don’t have the vision – I’m limited by my own biases and experiences – but I’d really like for PASS to be what you want it to be. An organization that serves you, excites you, makes you proud to be part of it, proud to support it, and willing to challenge it if it steps off track.
Maybe it’s a paragraph, maybe it’s a thousand words, but I hope you’ll write something. We’ve got several hundred bloggers in the SQL space, and a whole lot of members. What you write may not change the world, but maybe it will.
[cross-posted from Allen's blog at allenkinsel.com]
Every year PASS asks the speakers at the Summit to agree to some relatively simple terms and conditions. I don’t consider them to be anything overly involved or overbearing. For those who haven’t seen them they basically establish that a speaker owns the content they are going to present, that the speakers act as professional as possible, don’t market their products, or their companies products, and allow PASS to record the sessions.
This year the hangup for me is related to that last tiny bit. For regular conference speakers asking them to allow recording of their 1 hour session isn’t a big ask. However where Im reevaluating what we’ve done in the past is related to the all day preconference sessions.
Last year PASS recorded the preconference sessions and offered them for sale to PASS members. Just like the preconference sessions where the speakers get a portion of the admission fee, the contract called for the speakers to get a portion of the sales from the DVD’s. At the time this seemed like a fair way to do things and I still believe that the revenue share is fair.
Ive heard from several different people that if these preconference sessions are recorded that it may become more and more difficult for PASS to attract the top tier SQL Server speakers to do precons. I can appreciate the position of some speakers on this, if they are giving their best content and we are distributing it digitally for what amounts to a few hundred dollars they run the very real risk of loosing actual sales of training material, or potential clients.
On the other side, I need to weigh the risks of potentially shrinking the pool of available speakers with the benefits to the community of being able to offer these recordings. The other benefit is of course the money PASS makes from these DVD sales. To be perfectly clear, the amount of money PASS makes off of DVD sales in general is merely a pittance in the scheme of things. Having the DVD’s available and leveraging the content however is very valuable to our members and something that I think is important enough to at least explore what can be done to hopefully find a good balance
Decisions, Decisions, Decisions
The way I’m leaning on this is to leave things the way they are and see if we see an overall drop in the quality or quantity of our preconference presenters in 2011 onward. I have however thought a lot about possible ways we could create a workable model, where we allowed certain preconference speakers to opt out of recording. This could get really messy administratively, and cause some confusion/anger with attendees not knowing which sessions will be included in the recordings. The other alternative is to just stop recording preconference sessions totally, although I dont think this is a good option.
I guess what I’m trying to do here is expose an internal debate that Ive been having with myself. Ive found that often if I spend the time to write something out it helps me organize my thoughts. As a bonus occasionally, I get great comments/ideas from the 2 of you who read this.
[cross-posted from Allen Kinsel's blog at allenkinsel.com]
Is the cloud real or hype?
With SQL Azure (& the cloud in general) becoming more and more mainstream, I’m seriously considering creating a new Azure track for the 2011 Summit. I’m still pulling the attendance & session evaluation scores together from 2009 and 2010 azure sessions to try and determine if its truly a good idea or not.
There’s always a tradeoff: we have a limited amount of sessions available, so creating a track would mean shifting allocations from the other tracks to cover the sessions given but, considering the future it seems to be the right move.
Just thought id throw this quick post out looking for thoughts & feedback
This is the first minor change I’m considering for the 2011 Summit