October 29, 2013 – The annual PASS Board of Directors Q&A session at PASS Summit 2013 covered the recent PASS Board elections, hosting PASS Summit outside of Seattle, and the PASS organization privacy policy, among other topics.

All current PASS Board members were on stage to help answer questions from the community. Here’s a quick recap of the top three questions and answers:

Q: There are concerns in the community that duplicate votes occurred in the recent PASS Board elections. How did PASS review the votes, and how did this affect the election results?
A:
The election results remain unchanged even when taking duplicates into account. Eligible voters were determined by unique email address and date entered into the system. All submitted ballots were compared to registration lists for paid PASS events. Duplicate ballots were discovered based on first name, last name, and address. Ballots were also compared to our membership data (people who fill in the member profile on sqlpass.org), and additional duplicates were uncovered based on identical first and last name and identical voting pattern.

Q: What are PASS’s plans to host another Summit event outside of the Seattle area?
A:
This Summit in Charlotte, NC, is the first time we’ve been out of Seattle since 2007! It has been a great success, but we are going to spend some time analyzing the pros and cons of hosting outside of Seattle before we decide to move to different locations. Booking facilities for events of this size happens years in advance, and we are booked in the Seattle area for the next 3 years.

Q: There was some confusion among PASS Chapter leaders about how to reach out to local SQLSaturday event registrants.
A:
Any Chapter Leader involved in organizing a SQLSaturday event may use the SQLSaturday sponsor opt-in list to append registrant contact information to their Chapter email list.