February 18, 2013 – The PASS Board recently approved an updated set of bylaws that provide improved representation to our members around the world. As part of this process, we solicited feedback from our members for 30 days. During that time we received three pieces of feedback.
The first comment reads:
Although the bylaws discuss an individual director representing a region – what are the rules around who can represent a region? Must one live in the region, or work in the region? Especially when you get into Europe, there will probably need to be very clear rules about that, as well as what happens when someone moves or changes employment.
The Board will define any regions prior to the elections through the published election procedures. We expect that the regions will be quite large. For example, the bylaws define the US and Canada as the first region. Based on the discussion at our last Board meeting, I expect the second region defined will be Europe, the Middle East, and Africa (EMEA). Ideally, we would find people that both lived and worked in the region. We’re going to do the best we can at defining what being “in” a region means so that potential candidates have a clear understanding of their particular situation.
The second comment is about electronic votes. It reads:
I have a question regarding this section: Section VI.5.Mail or Electronic Vote. Any action requiring a vote of the Board of Directors may be taken by written, mailed, facsimile, online, or electronic ballot. The action taken by such a vote shall be effective upon the unanimous approval of the members of the Board. Is this saying that every vote must be unanimous? I don't think that's the case, but I think it can be read that way.
The VI.5 only applies to votes conducted over mail or electronically such as email votes. This section is included to comply with Illinois state law.
The last comment discusses our meetings. It reads:
The biggest thing I find interesting is that we never have meetings though they are specified. Only thing I see that a meeting could do would be to remove a board member, but that would take the board calling for the meeting, and it seems to need to be in person. But I generally trust the board, unlike national politics. I expect that the board will work in our best interest and deal honestly. :)
We consider the PASS Summit as the official annual meeting. This is one of the reasons finances and organizational details are presented at Summit. In general, there’s very little that needs to officially happen at the annual meeting.
I’d like to thank our Governance Coordinators at headquarters, the Global Growth Committee, and the PASS Board for their work on these bylaws. Reviewing revision after revision of these documents isn’t the most glamorous part of our volunteer work, but it is necessary to move our organization forward.